HR request template

Employment offer signing request template

An employment offer is a written invitation to join an organisation, setting out the role, pay, and key conditions for the candidate to accept.

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What is a employment offer?

An employment offer, often called an offer or letter of offer, is the document an employer sends to a successful candidate inviting them to take a role. It summarises the key terms such as job title, start date, remuneration, employment type, and any conditions like reference or background checks. Accepting it signals the candidate's intention to join, usually ahead of a full employment contract.

The offer stage matters because it is the moment a candidate commits, and clarity here prevents misunderstandings about pay, hours, and start arrangements. A signed offer gives the employer a dated record that the candidate accepted the stated terms, which is helpful for onboarding and HR records. It also sets a professional tone and reduces the risk of the candidate accepting a competing offer while details are still unclear.

When to use a employment offer

Extending a formal offer to a successful job candidate
Confirming role, pay, and start date before the contract
Securing a candidate's acceptance ahead of a competing offer
Documenting conditional offers pending checks or references

What to include in a employment offer

Role details: job title, reporting line, and a short summary of the position.
Remuneration: salary or wage, superannuation, and any allowances or bonuses.
Employment type: full-time, part-time, or casual, with hours and start date.
Conditions: any checks, qualifications, or references the offer depends on.
Acceptance: clear statement of how and by when the candidate confirms the offer.

Pros and cons of sending a employment offer as a signing request

Pros

Tracks when the candidate opens and accepts the offer
Short expiry encourages a timely decision
Creates a dated, signed record of acceptance for HR
Reminders prompt candidates without awkward chasing

Cons and things to watch

An offer is usually not the full employment contract
Conditional offers still depend on checks being completed
Signing does not lock in terms still under negotiation
A tool records acceptance but cannot advise on entitlements

How to send a employment offer with Cosign

Upload your letter of offer to Cosign and preview it to confirm the role, pay, and conditions are accurate.
Add the candidate as the signer with their personal email so the offer reaches them privately.
Set a 7-day expiry to prompt a decision and add a password if the offer details are sensitive.
Send the offer, watch for the open and acceptance, and keep the completion receipt in the candidate's file.

Employment offer request details

Email subject

Employment offer signing request

Default message

Please review and sign this employment offer if you accept the role.

Signer setup

Candidate

Suggested expiry

7 days

Button label

Accept offer

Best fit

HR teams

Employment offer FAQs

Is an electronically signed employment offer valid in Australia?

In general, electronic acceptance of an offer is recognised in Australia where the candidate consents and is identifiable. Cosign records the acceptance, but it does not replace HR or legal advice on your offer terms.

Can the candidate read the full offer before accepting?

Yes. The candidate can preview the entire offer through their private Cosign link before they accept, so they can review pay and conditions in full first.

Is the employment offer kept private?

Yes. Each offer is sent as a private link that is not indexed by search engines. Only the candidate you invite can open it, and you can add password protection for extra confidentiality.

Does accepting an offer create a binding contract?

Acceptance often forms an agreement on the stated terms, but a separate employment contract usually follows with full conditions. For certainty on what binds the parties, seek professional advice.

What happens if the candidate does not respond before the offer expires?

You can set a short expiry, such as 7 days, with reminders beforehand. If it lapses, you can resend the offer or discuss timing with the candidate directly.