Procurement request template

Supplier agreement signing request template

A supplier agreement sets out the terms under which a supplier provides goods or services to a business, including scope, pricing and obligations.

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What is a supplier agreement?

A supplier agreement is the contract that governs the ongoing relationship between a business and a supplier of goods or services. It typically covers what is supplied, pricing and payment terms, delivery and service levels, responsibilities of each party, and how the arrangement can be varied or ended. It gives both sides a single reference point for how the relationship is meant to work.

This matters because supplier relationships often involve recurring spend, quality expectations and risk that need to be managed consistently over time. A signed supplier agreement makes obligations clear and enforceable, reduces ambiguity about price, scope and liability, and provides a basis for resolving issues such as late delivery, defects or disputes about what was agreed.

When to use a supplier agreement

Onboarding a new supplier before goods or services begin
Formalising terms with an existing supplier moving to a fixed arrangement
Setting agreed pricing, service levels and obligations for recurring supply
Renewing or replacing an expiring supplier contract with updated terms

What to include in a supplier agreement

Parties and term: the supplier and buyer, ABNs, and start date or duration
Scope of supply: goods or services to be provided and any specifications
Pricing and payment: prices, invoicing, payment terms and any review mechanism
Obligations and service levels: quality, delivery and performance expectations
Termination and liability: how the agreement ends and how risk is allocated

Pros and cons of sending a supplier agreement as a signing request

Pros

Captures a signed, dated record of agreed supplier terms
Tracks whether the supplier opened, previewed and signed
Password protection helps keep commercial terms confidential
Completion receipt gives both sides matching proof of agreement

Cons and things to watch

A signing tool does not draft or check the contract terms for you
Complex or high-value agreements may warrant legal review first
Signing binds the parties, so terms should be settled beforehand
Each signer must have authority to bind their organisation

How to send a supplier agreement with Cosign

Upload your finalised supplier agreement to Cosign and preview it to confirm the scope and terms are correct
Add the supplier representative as the signer with a message noting services should not begin until signed
Set a 14-day expiry and apply password protection to keep commercial terms confidential
Send the private link, track opens and signing, and keep the completion receipt as your signed record

Supplier agreement request details

Email subject

Supplier agreement signing request

Default message

Please review and sign this supplier agreement before services or goods are provided.

Signer setup

Supplier representative

Suggested expiry

14 days

Button label

Sign supplier agreement

Best fit

Procurement teams

Supplier agreement FAQs

Is an electronically signed supplier agreement valid in Australia?

Electronic signatures are generally recognised in Australia under electronic transactions legislation when the signer's intent and identity are clear and both parties accept that method. Cosign records who signed and when. For higher-value or complex agreements, consider legal advice.

Does Cosign create the supplier agreement for me?

No. Cosign sends and tracks documents you already have; it does not draft contracts or provide templates. Prepare the agreement yourself or with professional help, then upload it to send for signing.

Who should sign a supplier agreement?

A representative of the supplier authorised to bind their organisation, alongside the buyer's authorised signer. Using authorised signers helps ensure the agreement is enforceable.

Is the supplier agreement kept private?

Yes. Cosign delivers the agreement via a private link to the named signer, and pages are not indexed by search engines. Your commercial terms are not made publicly searchable.

Can I require a password to open the agreement?

Yes. You can add password protection so only the intended signer can open the document, which is useful when the agreement contains sensitive pricing or commercial terms.