Use case

Board resolution signing with Cosign

Send each director a private link to sign a board resolution and track signatures to a completion receipt — instead of circulating a document across inboxes and chasing replies.

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Board resolution signing: the problem Cosign solves

Board resolution signing is how a board records a decision in writing, often as a circular resolution signed by each director rather than at a meeting. For company secretaries and directors of companies and not-for-profits, getting every required signature is what makes the resolution effective and gives the organisation a clean governance record.

Circulating a resolution by email means tracking who has signed across a string of replies and attachments, and a single missing signature can hold up the decision. Sending it as a private signing request keeps it tidy: each director gets a link addressed to them, signs from a focused page, and the secretary watches signatures complete and keeps a single completion receipt for the minute book.

When Cosign fits for board resolution signing

You circulate resolutions for signature and chase replies across inboxes
A single missing director's signature holds up the decision
You need a clean governance record of who signed and when
The same directors sign resolutions regularly

How board resolution signing works with Cosign

Upload the board resolution and preview it to confirm the decision and director names are correct.
Add each director as a signer so every director receives a private link addressed to them.
Set an expiry and add a message explaining the resolution and the signing deadline.
Send, track each director's signature, send reminders where needed, and keep the completion receipt.

Why this works, and what to watch

Why Cosign fits

Each director signs from their own private link, not a forwarded attachment
Tracking shows which directors have signed and which are outstanding
Reminders and expiry keep a circular resolution from stalling
A single completion receipt records all signatures for the minute book

What to watch

The resolution generally takes effect only once all required directors sign
Constitutional or governance requirements remain the board's responsibility
It records signing but is not a board portal or minute-book system
Cosign sends and tracks the resolution but does not draft it

Board resolution signing at a glance

Who it helps

Directors, company secretaries, and not-for-profits

Common blocker

Circulating resolutions for signature drags across inboxes.

Cosign outcome

Send each director a private link and track signatures to a completion receipt.

What the sender sees

Opens, previews, downloads, signatures, declines, reminders, and completion state.

What the signer sees

A focused private page for one document request — no account needed.

Proof kept

Timestamped status, a completion receipt, and audit export.

Templates for board resolution signing

Board resolution

Governance · A board resolution is a formal written record of a decision passed by a company's directors, signed to confirm it was duly made and agreed.

Shareholder resolution

Governance · A shareholder resolution is a formal decision passed by a company's members and signed to record their approval of a matter requiring shareholder consent.

Director consent

Governance · A director consent is a signed document in which a person agrees to act as a director or officeholder of a company before their appointment takes effect.

Board minutes approval

Governance · Board minutes approval confirms that the written record of a directors' meeting is accurate and adopted, typically signed off by the chair or directors.

Board resolution signing FAQs

Can a board resolution be signed electronically in Australia?

Electronic signing of company documents, including circular resolutions, is broadly recognised in Australia, subject to the constitution and applicable law. This is general information, not legal advice — confirm requirements for your organisation.

Do all directors need to sign?

A circular resolution generally takes effect only when all required directors have signed. Cosign adds each director as a signer and tracks every signature to a completion receipt.

Does each director need an account?

No. Each director opens their private link and signs from a focused page, with no sign-up or app required.

How do I keep a record for the minute book?

Cosign records when each director signs and issues a single completion receipt, giving you a dated governance record to file with the resolution.

Can I protect a sensitive resolution?

Yes. You can add password protection and expiry, and the document is kept private and not indexed by search engines.