Admin request template

Photo release signing request template

A photo release records a person's permission to capture and use their image, sent for signing via Cosign.

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What is a photo release?

A photo release is a written agreement in which a person, or their guardian, grants permission for their photograph, video or likeness to be taken and used. It is widely used by photographers, schools, event organisers, marketers and community groups to confirm how images may be published. The release clarifies what uses are allowed before any image is shared.

A signed photo release helps an organisation use images with confidence and reduces the risk of disputes about consent or unexpected uses. It should state where images may appear, for how long, and whether the person is paid or named. Where the subject is a minor, a parent or guardian usually signs. A signing tool helps you collect and store releases, but it does not advise on image rights or privacy obligations.

When to use a photo release

Photographing participants at an event or program
Capturing images of a minor with guardian permission
Using a person's photo in marketing or on a website
Recording a model or contributor's permission before publishing

What to include in a photo release

Subject and photographer: who is being photographed and who is capturing the image.
Permitted uses: where and how the images may be published or displayed.
Duration and territory: how long and in what regions the images may be used.
Payment and credit: whether the person is paid, named or credited.
Guardian consent and date: signature for minors and the date of release.

Pros and cons of sending a photo release as a signing request

Pros

Collect releases on the day from any device, no paper needed
Track who has signed before images are published
Guardians can sign for minors from a private link
Completion receipt records permission granted and the date

Cons and things to watch

Cosign does not advise on image rights or privacy law
Permitted uses should be written clearly to avoid disputes
Signers need email access and a device to sign
A signed release does not replace legal advice

How to send a photo release with Cosign

Upload the photo release and preview it to confirm the permitted uses, duration and credit terms are clear.
Add the participant or, for a minor, the parent or guardian as the signer with the correct email.
Set a 14-day expiry and add a password if the release includes personal contact details.
Send the request, track when it is opened and signed, and keep the completion receipt before publishing.

Photo release request details

Email subject

Photo release signing request

Default message

Please review and sign this photo release form.

Signer setup

Participant, parent, or guardian

Suggested expiry

14 days

Button label

Sign release

Best fit

Admin teams

Photo release FAQs

Is an electronically signed photo release valid in Australia?

Electronic signatures are generally recognised under Australian electronic transactions laws when the usual requirements are met. A clear, signed release helps evidence permission. For high-stakes commercial use, consider professional advice.

Can a parent sign a photo release for their child?

Yes. For minors, a parent or guardian usually grants permission on the child's behalf. Add the guardian as the signer and ensure the release records their name and relationship to the subject.

Is the photo release kept private when sent through Cosign?

Yes. The release is sent via a private link and is not published or indexed by search engines. You can add password protection where it contains personal details.

Can a person limit how their image is used?

Yes, if the release allows it. A well-drafted release sets out permitted uses, duration and territory, and can record any limits the subject requests. Confirm these details before sending.

How do I confirm a release was signed before I publish images?

Cosign tracks opens, previews and signatures, and can send reminders. You receive a completion receipt once signed, so you can confirm permission before publishing.