Admin request template

Privacy consent signing request template

A privacy consent form records a person's agreement to how their personal information is collected, used and disclosed, sent via Cosign.

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What is a privacy consent?

A privacy consent form is a record that an individual agrees to an organisation collecting, using or disclosing their personal information for stated purposes. It supports compliance with privacy obligations by showing the person was informed about what data is handled and why. It is common in health, financial services, marketing, recruitment and research settings.

Clear, documented privacy consent helps build trust and reduces the risk of disputes about how information was used. It should identify what is collected, the purpose, who it may be shared with and how the person can access or withdraw consent. A signing tool helps you obtain and store that consent reliably, but it does not assess whether your privacy practices meet the Privacy Act or other applicable requirements.

When to use a privacy consent

Collecting personal information from a new customer or patient
Obtaining consent to share data with a third party
Enrolling participants who provide sensitive information
Recording marketing or communication preferences and consent

What to include in a privacy consent

Information collected: the categories of personal data being gathered.
Purpose of use: why the information is collected and how it will be used.
Disclosure: any third parties the information may be shared with.
Access and correction: how the person can access or correct their data.
Withdrawal and contact: how to withdraw consent and who to contact.

Pros and cons of sending a privacy consent as a signing request

Pros

Capture privacy consent digitally without paper handling
Track who has opened and signed for accountability
Send reminders so consent is collected before processing data
Completion receipt records the consent given and the date

Cons and things to watch

Cosign does not assess Privacy Act or APP compliance
Consent wording should be reviewed for your specific use
Signers need email access and a device to sign
A signed form does not replace privacy or legal advice

How to send a privacy consent with Cosign

Upload the privacy consent form and preview it to confirm the purposes and disclosures are clearly stated.
Add the customer, patient or participant as the signer using their correct email address.
Set a 14-day expiry and apply password protection given the personal information involved.
Send the request, track opens and the signature, and store the completion receipt with your records.

Privacy consent request details

Email subject

Privacy consent request

Default message

Please review and sign this privacy consent form.

Signer setup

Customer, patient, or participant

Suggested expiry

14 days

Button label

Give consent

Best fit

Admin teams

Privacy consent FAQs

Is electronic privacy consent legally valid in Australia?

Electronic signatures are generally recognised under Australian electronic transactions laws. Privacy obligations under the Privacy Act and Australian Privacy Principles still apply to how you handle the data. Confirm your compliance approach with a suitable professional.

What should a privacy consent form cover?

It should explain what information is collected, why, who it may be shared with, and how the person can access, correct or withdraw consent. Clear purpose statements help the consent be meaningful. Review wording for your specific situation.

Is the privacy consent form kept private in Cosign?

Yes. It is delivered through a private link and is not published or indexed by search engines. You can add a password for extra protection of the personal details it contains.

Can someone withdraw privacy consent later?

Individuals can often withdraw consent, depending on your form and policies. Your form should explain how. Cosign records the original consent but does not manage subsequent withdrawals.

How is the consent recorded for my compliance records?

Cosign provides a completion receipt showing who signed and when, plus a tracked history of opens and signatures. This supports your internal record-keeping for consent.