Sales request template

Vehicle sale agreement signing request template

A vehicle sale agreement records the sale of a car or other vehicle between buyer and seller, including price, condition and transfer details.

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What is a vehicle sale agreement?

A vehicle sale agreement is the written record of a sale between a buyer and seller, covering the vehicle's details, the agreed price, payment method, and the condition in which it is sold. It often notes whether the sale is private and 'as is', and confirms when ownership and registration transfer.

This document matters because a private vehicle sale can later be disputed over price, faults, odometer readings or outstanding finance. A signed agreement gives both parties a clear record of what was agreed, supports the registration transfer process, and helps establish that the buyer accepted the vehicle's condition at the time of sale.

When to use a vehicle sale agreement

Selling a car privately to another individual
Buying a used vehicle and recording the agreed terms
Documenting an 'as is' private sale and its condition
Recording price and details to support a registration transfer

What to include in a vehicle sale agreement

Vehicle details: make, model, year, VIN, registration and odometer reading.
Buyer and seller: full names and contact details of both parties.
Price and payment: the agreed amount, deposit and method of payment.
Condition and warranties: whether sold 'as is' and any known faults disclosed.
Transfer details: date of handover and responsibility for registration transfer.

Pros and cons of sending a vehicle sale agreement as a signing request

Pros

Both buyer and seller sign the same private link with a clear dated record
Tracking confirms the other party opened and signed before handover
A completion receipt supports the registration transfer and your records
Password protection keeps personal and vehicle details out of open inboxes

Cons and things to watch

Signing does not check for outstanding finance or encumbrances on the vehicle
It does not handle the official registration transfer with your state authority
Payment is made outside Cosign, so confirm funds before handing over the vehicle
A signing tool does not replace advice on warranties or consumer law

How to send a vehicle sale agreement with Cosign

Upload the vehicle sale agreement to Cosign and preview it to confirm the vehicle, price and condition are correct.
Add both the buyer and the seller as signers with their names and emails.
Set a 14-day expiry and add password protection to keep personal and vehicle details private.
Send the request, track opens and signatures, and keep the receipt to support the transfer.

Vehicle sale agreement request details

Email subject

Vehicle sale agreement signing request

Default message

Please review and sign this vehicle sale agreement if the details are correct.

Signer setup

Buyer and seller

Suggested expiry

14 days

Button label

Sign sale agreement

Best fit

Sales teams

Vehicle sale agreement FAQs

Is an electronically signed vehicle sale agreement legally valid in Australia?

Electronic signatures are generally recognised under Australian electronic transactions laws when both parties consent and are reliably identified. A vehicle sale agreement signed electronically is usually treated like a signed paper copy. This is general information, not legal advice.

Can I keep the buyer's and seller's details private?

Yes. Cosign sends the agreement through a private link and does not publish it or allow search engines to index it. Only the parties with the link can view it.

Does signing transfer the vehicle's registration?

No. Cosign records the signed sale agreement, but registration transfer is done through your state or territory road authority. Keep the receipt to support that process.

How do I confirm the buyer has signed before handing over the car?

Cosign tracks opens, previews and signatures and issues a completion receipt once signed, so you can confirm the buyer has signed before the handover.

Should I check for outstanding finance before selling or buying?

Yes. A signed agreement does not check finance or encumbrances. Buyers should search the Personal Property Securities Register separately; this is general information, not legal advice.