Use case

Employment offer acceptance with Cosign

Send an employment offer to the candidate as a private request and capture a clean, dated acceptance — so an offer does not stall between email, PDF, and a verbal yes.

Send a signing request Browse all use cases

Employment offer acceptance: the problem Cosign solves

Employment offer acceptance is the moment a candidate formally agrees to an offer, confirming they are joining and on what terms. For recruiters, founders, and people teams it is the step that lets onboarding begin with confidence. A clear, dated acceptance also gives both sides a record of the offer the candidate actually agreed to.

Offers often stall in the handoff: the letter is emailed as a PDF, the candidate says yes by reply or phone, and the signed copy lingers. That leaves a soft commitment and an untidy record right at a sensitive point in hiring. Sending the offer as a private signing request gives the candidate a focused page to review and sign, and gives you the signal that the offer is accepted along with a completion receipt.

When Cosign fits for employment offer acceptance

Offers stall between an emailed PDF and a verbal yes
You want a clear, dated acceptance before starting onboarding
Signed offer letters are hard to track down later
You extend similar offers regularly and want a consistent step

How employment offer acceptance works with Cosign

Upload the offer letter and preview it to confirm the role, terms, and candidate details are correct.
Add the candidate as the signer so they receive a private link addressed to them.
Set a short expiry to match your acceptance window and add a warm message inviting them to sign.
Send, track when the candidate opens and accepts, and keep the completion receipt for the file.

Why this works, and what to watch

Why Cosign fits

The candidate accepts on a focused private page instead of a casual reply
Tracking shows when the offer is opened and accepted
A short expiry sets a clear acceptance window without awkward chasing
A completion receipt records the accepted offer and its date

What to watch

Acceptance covers the offer as sent; negotiated changes need a fresh document
An employment contract may still need to follow the offer
It records acceptance but does not run onboarding or payroll
Cosign sends and tracks the offer but does not draft or advise on it

Employment offer acceptance at a glance

Who it helps

Recruiters, founders, and people teams

Common blocker

Offers stall between email, PDF, and a verbal yes.

Cosign outcome

Send a private offer to the candidate and capture a clean, dated acceptance.

What the sender sees

Opens, previews, downloads, signatures, declines, reminders, and completion state.

What the signer sees

A focused private page for one document request — no account needed.

Proof kept

Timestamped status, a completion receipt, and audit export.

Templates for employment offer acceptance

Employment offer

HR · An employment offer is a written invitation to join an organisation, setting out the role, pay, and key conditions for the candidate to accept.

Employment contract

HR · An employment contract sets out the full terms of employment, including duties, pay, hours, leave, and obligations between employer and employee.

Policy acknowledgement

HR · A policy acknowledgement confirms an employee or contractor has read and agreed to follow a specific workplace policy or procedure.

Employment offer acceptance FAQs

Is an electronically signed employment offer valid in Australia?

Electronic signatures are generally recognised in Australia where the parties consent and the signer is reliably identified, and offer letters are commonly accepted electronically. This is general information, not legal advice.

Does the candidate need an account to accept?

No. The candidate opens their private link and accepts from a focused page, with no sign-up or app required.

Can I set a deadline for the candidate to accept?

Yes. Set an expiry that matches your acceptance window; if it passes, the link stops working and you can send a fresh offer.

What if the terms change during negotiation?

Acceptance covers the version sent. If terms change, upload the revised offer and send it as a new request so the accepted version is clear.

Is the offer kept confidential?

Yes. The offer is sent through a private link, kept private, and not indexed by search engines. You can add password protection for extra sensitivity.