Use case

Policy acknowledgement with Cosign

Send a policy as an acknowledgement request and keep a record of who has signed — so confirming staff have read it does not rely on chasing replies.

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Policy acknowledgement: the problem Cosign solves

Policy acknowledgement is how an organisation confirms that staff or contractors have read and accepted a policy — a code of conduct, a workplace health and safety policy, an IT or privacy policy. The acknowledgement creates a record that each person was given the policy and signed to confirm it, which matters for both compliance and clarity about expectations.

Collecting acknowledgements by email turns into a chasing exercise: replies are inconsistent, some people never respond, and there is no tidy record of who has and has not signed. Sending the policy as a private signing request makes the record clean — each person opens a link addressed to them, acknowledges from a focused page, and the team sees exactly who is outstanding.

When Cosign fits for policy acknowledgement

Confirming staff have read a policy relies on chasing email replies
You need a record of who acknowledged a policy and when
Acknowledgements come back inconsistently or not at all
The same policy goes out to many people across the organisation

How policy acknowledgement works with Cosign

Upload the policy and preview it to confirm it is the current version.
Add each employee or contractor as a signer so every person gets a private link.
Set an expiry and add a message explaining what they are acknowledging and by when.
Send, track who has acknowledged and who is outstanding, send reminders, and keep each completion receipt.

Why this works, and what to watch

Why Cosign fits

Each person acknowledges from a private link instead of an inconsistent reply
The dashboard shows who has signed and who is still outstanding
Reminders and expiry keep acknowledgements moving to a deadline
A completion receipt records each acknowledgement and its date

What to watch

An acknowledgement records that the policy was received and accepted, not understood in detail
Updated policies need a fresh acknowledgement request to stay current
It records sign-off but does not store or version-control your policies
Cosign sends and tracks the policy but does not write it

Policy acknowledgement at a glance

Who it helps

HR, compliance, and operations teams

Common blocker

Confirming staff have read a policy relies on chasing replies.

Cosign outcome

Send the policy as an acknowledgement request and keep a record of who signed.

What the sender sees

Opens, previews, downloads, signatures, declines, reminders, and completion state.

What the signer sees

A focused private page for one document request — no account needed.

Proof kept

Timestamped status, a completion receipt, and audit export.

Templates for policy acknowledgement

Policy acknowledgement

HR · A policy acknowledgement confirms an employee or contractor has read and agreed to follow a specific workplace policy or procedure.

Conflict of interest declaration

HR · A declaration in which an employee, contractor or board member discloses any actual, potential or perceived conflicts of interest and confirms it is accurate.

Privacy consent

Admin · A privacy consent form records a person's agreement to how their personal information is collected, used and disclosed, sent via Cosign.

Policy acknowledgement FAQs

Is an electronic policy acknowledgement valid in Australia?

Electronic signatures and acknowledgements are generally recognised in Australia where the person consents and is reliably identified. This is general information, not legal advice — confirm any specific requirements for your workplace.

Does each person need an account to acknowledge?

No. Each person opens their private link and acknowledges from a focused page, with no sign-up or app required.

How do I see who still needs to acknowledge?

The dashboard shows the status of each request — signed, declined, or waiting — so you can see who is outstanding and send reminders.

What happens when the policy is updated?

Acknowledgement covers the version sent. When the policy changes, upload the new version and send a fresh request so the current policy is acknowledged.

Is the policy kept private?

Yes. The policy is sent through private links, kept private, and not indexed by search engines. You can add password protection if needed.