Property request template

Lease renewal signing request template

A lease renewal extends an existing residential or commercial tenancy on agreed terms, confirming the new term, rent, and conditions in writing.

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What is a lease renewal?

A lease renewal is the document that continues a tenancy past its current end date rather than letting it lapse or roll into a periodic arrangement. It records the updated term, the rent for that term, and any changed conditions, so both the tenant and the landlord or property manager have a clear, shared record of what they have agreed to.

Getting a renewal signed before the existing lease expires matters because it avoids a gap where the tenancy status is uncertain. A clean, dated record of acceptance helps prevent disputes about rent increases or end dates later, and keeps the arrangement enforceable under the relevant state or territory tenancy rules.

When to use a lease renewal

A fixed-term residential lease is about to expire and the tenant wants to stay on.
A commercial or retail tenant is extending occupancy for a further agreed term.
Rent or conditions are changing and you need documented tenant acceptance.
You manage multiple properties and want each renewal tracked and time-stamped.

What to include in a lease renewal

Parties and property: full names of tenant(s) and landlord/manager, plus the rental address.
Renewal term: the new start and end dates so the extended period is unambiguous.
Rent and payment: the renewed rent amount, frequency, and any agreed increase.
Bond and conditions: confirmation of bond held and any updated terms or special conditions.
Signatures and date: signing blocks for each party with the date acceptance was given.

Pros and cons of sending a lease renewal as a signing request

Pros

Each renewal is time-stamped, so the agreed term and date are clear.
Track opens and signatures to confirm the tenant actually received it.
Reminders chase a slow tenant before the current lease lapses.
A completion receipt gives both sides proof the renewal was signed.

Cons and things to watch

A signing tool sends and tracks the lease; it does not draft compliant terms.
State and territory tenancy rules differ, so check local notice requirements.
If terms are disputed, you may still need to renegotiate before signing.
Both parties need email access and a device to review and sign.

How to send a lease renewal with Cosign

Upload your lease renewal document and preview it to confirm the term, rent, and conditions are correct.
Add the tenant and property manager as signers so each gets their own private link.
Set a 14-day expiry, and add password protection if the lease holds sensitive details.
Send the request, track opens and signatures, and keep the completion receipt for your records.

Lease renewal request details

Email subject

Lease renewal signing request

Default message

Please review and sign this lease renewal if the updated term is accepted.

Signer setup

Tenant and property manager

Suggested expiry

14 days

Button label

Sign lease renewal

Best fit

Property teams

Lease renewal FAQs

Is an electronically signed lease renewal valid in Australia?

Electronic signatures are generally recognised across Australia under electronic transactions laws, provided the signer consents and is identifiable. Some tenancy documents have specific requirements, so confirm your state or territory rules. This is general information, not legal advice.

Who needs to sign a lease renewal?

Typically the tenant or tenants named on the tenancy and the landlord or their property manager. Where there are multiple tenants, each is usually added as a separate signer.

Is my lease document kept private when I send it through Cosign?

Yes. Cosign sends each signer a private link and the document is not published or indexed by search engines. Only people with the link can open it.

How long should I give a tenant to sign a renewal?

A common window is around 14 days, which gives the tenant time to review while leaving room to finalise before the current lease ends. You can set an expiry and send reminders to keep it moving.

What happens if the renewal expires before the tenant signs?

If the request expires, the link stops working and the renewal is not signed. You can resend a fresh request, but you may also need to address what happens to the tenancy in the meantime under local rules.