Property request template

Rental agreement signing request template

A residential or commercial lease setting out the terms of a tenancy, signed by the tenant and the landlord or managing agent.

Send a rental agreement request Browse all templates

What is a rental agreement?

A rental agreement, or lease, is the contract that governs a tenancy between a tenant and a landlord or their managing agent. It sets out the rent, the term, the bond, the parties' obligations, and the rules for living in or using the property. Once signed by all parties, it becomes the reference point for the rights and responsibilities on both sides for the duration of the tenancy.

For agents and landlords, getting the lease signed by everyone before the tenancy begins is essential to a clean handover and to avoid disputes about what was agreed. A signed agreement protects the landlord's position on rent and condition while giving the tenant clarity on their rights. Tenancy law in each state and territory sets minimum standards, so the agreement should reflect those requirements.

When to use a rental agreement

Signing a new tenant onto a residential or commercial property
Renewing or extending an existing lease for a further term
Adding or replacing a tenant on a shared tenancy
Formalising terms before keys are handed over and the tenancy starts

What to include in a rental agreement

Parties and property: tenant, landlord or agent, and the address being leased.
Term and rent: the start and end dates, rent amount, and payment frequency.
Bond: the bond amount and how it is lodged and returned.
Obligations: maintenance, use, and conduct rules for each party.
Signatures: tenant and landlord or agent sign and date to make the lease binding.

Pros and cons of sending a rental agreement as a signing request

Pros

Send every party a private link so the lease is not left in shared inboxes
Add tenant and landlord or agent as separate signers and track each one
Reminders chase outstanding signatures so the tenancy can start on time
A completion receipt gives dated proof everyone signed before handover

Cons and things to watch

A signing tool does not check the lease meets your state's tenancy laws
Required prescribed terms or forms vary by state and must be included
Signatures alone do not handle bond lodgement, which has its own process
A signing tool does not replace advice on a non-standard or commercial lease

How to send a rental agreement with Cosign

Upload the lease and preview it to confirm the parties, term, rent, and bond details are correct before sending.
Add the tenant and the landlord or agent as separate signers so everyone signs the same agreement.
Set a 14-day expiry and apply password protection given the personal details in the lease.
Send the private links, track each signature as it comes in, then keep the completion receipt before handover.

Rental agreement request details

Email subject

Rental agreement signing request

Default message

Please review and sign this rental agreement before the tenancy begins.

Signer setup

Tenant and landlord or agent

Suggested expiry

14 days

Button label

Sign rental agreement

Best fit

Property teams

Rental agreement FAQs

Is an electronically signed rental agreement valid in Australia?

Electronic signatures are generally recognised under Australian electronic transactions law where the signer's intent and identity can be shown and the method is reliable. Some states have specific rules for tenancy documents, so check your local requirements. This is general information, not legal advice.

Can both the tenant and landlord sign the same lease through Cosign?

Yes. You can add the tenant and the landlord or agent as separate signers on one request, and Cosign tracks who has signed and who is outstanding. This ensures everyone signs the same agreement before the tenancy starts.

Is the rental agreement kept private and not searchable online?

Yes. The lease is sent as a private link to the named parties only and is not indexed by search engines. No one without the link can access it.

Does Cosign handle the bond as well as the lease?

No. Cosign sends and tracks the signing of the lease, but bond lodgement is a separate process handled through your state or territory's bond authority. Use the completion receipt as your record that the lease was signed.

What if one party hasn't signed before the tenancy is due to start?

Cosign shows you who is still outstanding, and you can send reminders to prompt them. If the link expires before they sign, you can issue a fresh request with a new expiry.