Property request template

Property management authority signing request template

A property management authority appoints an agency to manage a rental property, setting out fees, scope, and the manager's authority on the owner's behalf.

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What is a property management authority?

A property management authority is the agreement an owner signs to appoint a real estate agency or manager to look after a rental property. It sets out what the manager is authorised to do, such as finding tenants, collecting rent, arranging repairs, and handling routine matters, along with the fees and charges that apply.

This document matters because it is the legal basis for the manager acting on the owner's behalf, and in most states a signed authority is required before management can begin. A clear, signed record protects both sides if questions arise later about fees, the scope of authority, or how the property should be handled.

When to use a property management authority

An owner is appointing an agency to manage a newly purchased rental property.
An owner is switching managers and needs a fresh authority signed.
A self-managing owner decides to hand day-to-day management to an agent.
You are onboarding a new landlord client and need their authority before acting.

What to include in a property management authority

Owner and agent details: full names of the owner and the appointed agency or manager.
Property and term: the managed address and the period the authority runs for.
Scope of authority: what the manager can do, such as leasing, rent collection, and repairs.
Fees and charges: management fee, letting fee, and any other costs the owner agrees to.
Authorisation and signatures: the owner's signature and date authorising the appointment.

Pros and cons of sending a property management authority as a signing request

Pros

The owner gets a private link to review the authority before signing.
Track opens and signature so you know exactly when authority began.
Reminders prompt a busy owner without repeated phone calls.
A completion receipt gives a clear record of when management was authorised.

Cons and things to watch

Cosign sends and tracks the authority; it does not set your fees or terms.
Authority requirements vary by state, so use a compliant document.
A signed authority does not remove your licensing and disclosure obligations.
The owner must consent to signing electronically and have device access.

How to send a property management authority with Cosign

Upload the management authority and preview it to check the property, fees, and scope are correct.
Add the property owner as the signer so they receive their own private link.
Set a 14-day expiry, and apply a password if the document includes sensitive owner details.
Send the request, track when it is opened and signed, and keep the receipt to confirm the start of management.

Property management authority request details

Email subject

Property management authority

Default message

Please review and sign this property management authority so management can begin.

Signer setup

Property owner

Suggested expiry

14 days

Button label

Sign management authority

Best fit

Property teams

Property management authority FAQs

Is an electronically signed management authority legally valid in Australia?

Electronic signatures are generally accepted under Australian electronic transactions laws when the signer consents and can be identified. Agency authority requirements differ by state, so confirm local rules. This is general information, not legal advice.

Who signs a property management authority?

The property owner, or all owners if the property is jointly owned, signs to authorise the agency. The agency itself is named as the appointed manager.

Will the owner's details stay private when sent through Cosign?

Yes. The document is shared only through a private link and is not indexed by search engines, so only the owner with the link can open it.

Can I send a management authority to joint owners?

Yes. Where a property has more than one owner, you can add each as a separate signer so every owner reviews and signs their own copy.

Does a signed authority replace my licensing obligations?

No. A signed authority records the owner's appointment, but you remain responsible for your own licensing, trust account, and disclosure obligations under local law.