Use case

Consent form collection with Cosign

Send each participant a private consent request and track who has signed — so consent forms come back complete and on time instead of as late or half-filled paper.

Send a signing request Browse all use cases

Consent form collection: the problem Cosign solves

Consent form collection is how schools, clinics, clubs, and community groups gather signed permission for an activity, treatment, or use of information. Each form needs to reach the right person — often a parent or guardian — be signed, and be tracked so the organiser knows who has and has not responded before the activity goes ahead.

Paper forms and reply-all emails make this hard: forms come back late, half-completed, or not at all, and someone has to reconcile a stack against a list. Sending each consent form as a private signing request makes collection orderly — every participant gets their own link, signs from a focused page, and the organiser sees the outstanding list at a glance.

When Cosign fits for consent form collection

Paper consent forms come back late, incomplete, or not at all
You need to know exactly who has signed before an activity goes ahead
Reconciling forms against a participant list eats up admin time
The same consent form goes out to many people

How consent form collection works with Cosign

Upload your consent form and preview it to confirm the wording and any required fields are correct.
Add each participant — or their parent or guardian — as a signer so each gets a private link.
Set an expiry that lands before the activity date and add a message explaining what is being consented to.
Send, track who has signed and who is outstanding, send reminders, and keep each completion receipt.

Why this works, and what to watch

Why Cosign fits

Each participant gets their own private link instead of a shared form
The dashboard shows who has signed and who is still outstanding
Reminders and expiry keep consents coming in before the deadline
A completion receipt records each person's consent and its date

What to watch

Consent covers what the form states; broader uses need their own consent
Some settings have specific rules about who can give consent
It records signed consent but does not run the activity or store records elsewhere
Cosign sends and tracks the form but does not draft it

Consent form collection at a glance

Who it helps

Schools, clinics, clubs, and community groups

Common blocker

Paper consent forms come back late, half-completed, or not at all.

Cosign outcome

Send each participant a private consent request and track who has signed.

What the sender sees

Opens, previews, downloads, signatures, declines, reminders, and completion state.

What the signer sees

A focused private page for one document request — no account needed.

Proof kept

Timestamped status, a completion receipt, and audit export.

Templates for consent form collection

Consent form

Admin · A consent form records a person's informed agreement to an activity, treatment or service, sent for signing via Cosign.

Privacy consent

Admin · A privacy consent form records a person's agreement to how their personal information is collected, used and disclosed, sent via Cosign.

Photo release

Admin · A photo release records a person's permission to capture and use their image, sent for signing via Cosign.

Medical consent

Admin · A medical consent form records that a patient, parent, or guardian agrees to a specific treatment, procedure, or care before it goes ahead.

School permission form

Education · A school permission form records a parent or guardian's agreement for a child to take part in a specific activity, excursion, or event.

Consent form collection FAQs

Can consent be given electronically in Australia?

Electronic signatures and consent are generally recognised in Australia where the person consents and is reliably identified. Some settings, such as health or activities involving minors, have specific requirements — this is general information, not legal advice.

Does each participant need an account?

No. Each person opens their private link and signs from a focused page, with no sign-up or app required.

How do I see who has not signed yet?

The dashboard shows the status of each request — signed, declined, or waiting — so you can see who is outstanding and send reminders before the deadline.

Can a parent or guardian sign on a participant's behalf?

Yes. Address the request to the parent or guardian's email so they receive the private link and sign. Who is able to consent depends on your setting's requirements.

Is the consent form kept private?

Yes. Each form is sent through a private link, kept private, and not indexed by search engines. You can add password protection for sensitive forms.